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catering terms & conditions

Deposit and payments

All clients are required to pay a non refundable deposit of £500, in order to secure their catering.

One month before the date of your catering we will require full payment.

Should the number of guests be reduced after the payment has been made there will be no adjustment or reduction in the price for food.



Depending on the duration of the event and the number of guests, staffing costs can vary considerably.

To give you an approximate indication staffing an average event would cost between £6 to £10 per guest.

If the event continues beyond the agreed finish time, supplementary

staff costs will apply. Each member of staff will be charged to the client at their corresponding hourly rate.


Cutlery, crockery, glassware and linen

For large events, we are asking the client to source their cutlery, crockery, glassware and linen.

We have a fantastic relationship with local hire companies and do this regularly so can advise on

what you will need to make sure nothing is forgotten. 


Please discuss your hire requirements with us and we will list this separately in your quote.

Please note that at the end of the event, our team will clear and pack away (please note not wash up) as much as possible after the meal. Your guests may still be using glasses and enjoying themselves. It will then be the client’s responsibility to collect any hired items left to pack into the crates provided and leave with the rest in the catering tent/kitchen.


Catering kitchen/ tent

We can cater from most spaces and could use any room to create a catering kitchen.

If we are setting up a catering kitchen in a building we will require access to a minimum of 6 x electric points, and have access to a sink within 20m. In this room, we will need to set up 6 x trestle tables (6ft x 2ft 6 inches).

For a marquee event, we will require a catering tent of a minimum of 6m x 6m attached to the main marquee. Here we will need to set up 8 x trestle tables (6ft x 2ft 6 inches). We will also require access to a minimum of 6 x electric points, and have access to water within 20m.


Final confirmation of details

We require final numbers to cater for one month before the date of your catering.

We will also require exact dietary requirements for the day one month before the catering.


Dietary requirements

We can cater for most dietary requirements by adapting our menus or creating specific menus to suit, most allergies or requirements,


Loss and damages

The client is responsible for all equipment from the time of delivery until it is collected by The Cider Barn, a subcontractor, or returned by the client. Any breakages, loss or damage, however caused, will be charged in full to the client in full replacement value, and must be paid in full on the presentation of our invoice.


Force majeure

No liability is accepted by The Cider Barn due to circumstances beyond The Cider Barn control.

Details & Consent

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